• Bid Process Coordinator

    Work Location US-MI-WYOMING
    Job ID
    1300 GEZON PKWY SW
    Job Category
    Sales (Inside/Outside)
    Nearest Metro Area
    MI-Grand Rapids





    Flexible schedule - 30hrs/week


    The Bid Process Coordinator processes bid specific tasks and monitors the workflow of Gordon Food Service (GFS) bids, works in the Strategic Bid Application (SBA) to process and complete steps necessary to ensure the timely correspondence and arrival of professional documents to our customers. Approves sales agreement set up on bid award and monitors competitive information.


    Essential Functions:

    • Assumes responsibility for bids in assigned territories. 
    • Prepares bid Market basket via importing Excel documents into SBA.
    • Customizes bids to meet the customer bid requirements.
    • Prepares pre-final and final bid documents if GFS form is not accepted.
    • Proofs bids for accuracy prior to submission to customer.
    • Reviews and approves the setup of bid vendor sales allowance in Vendor Receivables system.
    • Performs vendor sales allowance audits to ensure vendor agreements are properly setup in the appropriate GFS systems.
    • Approves and audits sales agreements that have a direct impact to margin dollars
    • Performs other duties as assigned.

    Knowledge / Skills / Abilities:

    • Maintains knowledge of the Strategic Bid Application along with other systems that pertain to the bid process.
    • Maintains knowledge of Federal Procurement guidelines, the National School Lunch Program, National School Breakfast Program, and the USDA Schools/Child Nutrition Commodity Program.
    • Maintains knowledge of current trends and developments in the field by reading appropriate books, journals and other literature. Maintains peer relationships in the field to share issues and ideas.
    • Must have excellent written, verbal, organizational and communication skills as well as problem-solving capabilities. 
    • Must have the ability to multi-task, prioritize and be able to work independently or within a team environment. 
    • Must be accurate and have special attention to detail. 
    • Must be able to scan and configure documents.
    • Must understand pricing logic.

    Equipment / Tools / Technology:
    Knowledge of spreadsheet, word processing, email, internet software applications, and scanning/updating software applications (i.e. Adobe Acrobat PRO)



    Be part of an amazing culture where what matters to you, matters to us!


    Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce.  To demonstrate our commitment to our partnership, we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process.  



    We take care of each other at Gordon Food Service.  Employees love our competitive benefit plans, which include all the things you would expect and a few that you might not! 
    Click here for more details.


    Want to Learn More About Gordon Food Service? Check Us Out:





    Gordon Food Service is an equal opportunity employer. All qualified applicants and employees will receive consideration for employment, or in terms or conditions of employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or status as a qualified individual with disability.   The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

    If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to talent@gfs.com and use the words “Accommodation Request” in your subject line. Please keep in mind this method is reserved for individuals who require accommodation due to a disability.

    All Gordon Food Service locations are tobacco free.

    Gordon Food Service is a drug free workplace and drug tests all employees.  



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